How to Schedule a Teams Meeting in Outlook?

Scheduling a Teams meeting in Outlook is simple and straightforward. You can do it directly from your Outlook calendar.

Steps to Schedule a Teams Meeting in Outlook

1. Open Outlook: Launch the Outlook application on your computer.
2. Go to Calendar: Click on the "Calendar" icon in the Outlook navigation bar.
3. Create New Meeting: Click on the "New Meeting" button, which typically looks like a small calendar icon with a plus sign.
4. Add Meeting Details:
   • Subject: Enter a descriptive subject for your meeting.
   • Location: Select "Teams Meeting" from the dropdown menu.
   • Start and End Time: Choose the date and time for your meeting.
5. Add Attendees: Type the email addresses of the participants you want to invite.
6. Optional Settings:
   • Meeting Options: You can adjust meeting options like allowing attendees to join before you, enabling a waiting room, and setting up recording.
   • Meeting Chat: You can enable or disable the meeting chat feature.
7. Send Meeting Request: Click the "Send" button to send the meeting invitation to all attendees.

Practical Tips

• Check Availability: Before scheduling, use the "Scheduling Assistant" to check the availability of all attendees.
• Meeting Details: Ensure you provide clear meeting details, including the agenda and any necessary resources.
• Meeting Recording: If you plan to record the meeting, inform attendees beforehand.
• Teams App: You can access the meeting link and join the meeting directly from the Microsoft Teams app.

Additional Information

• Teams Integration: Outlook and Teams are tightly integrated, making scheduling and joining meetings seamless.
• Meeting Reminders: Outlook will send reminders to attendees before the meeting.
• Meeting Options: You can customize meeting options based on your specific needs.