How Do I Create a Custom Authorization Group in SAP?

You can create a custom authorization group in SAP by following these steps:

1. Navigate to the transaction code SU01 (User Administration).
2. Select the "Authorization Groups" tab.
3. Click the "Create" button.
4. Enter a unique name for your authorization group.
5. Assign relevant authorization profiles to the group.

Understanding Authorization Groups in SAP

Authorization groups in SAP are used to control access to specific functions and data within the system. By assigning users to authorization groups, you can define the level of access they have to different areas of SAP.

Assigning Authorization Profiles

Authorization profiles contain a set of authorizations that define the permissions granted to a user or group. When you create a custom authorization group, you must assign one or more authorization profiles to it. This ensures that users assigned to the group have the necessary permissions to perform their tasks.

Example

Imagine you are creating an authorization group for a new sales team. You might assign the following authorization profiles to this group:

• SAP_ALL_AUTHORITIES: Grants full access to all SAP functions (not recommended for production systems).
• SAP_NEW: Allows users to create new sales orders.
• SAP_SALES_DATA_ACCESS: Allows users to view and edit sales data.

By assigning these authorization profiles, you ensure that the sales team has the necessary permissions to perform their daily tasks without unauthorized access to sensitive data.

Best Practices

• Use a clear and descriptive name for your authorization group. This makes it easier to identify the purpose of the group.
• Assign only the necessary authorization profiles to the group. Avoid granting unnecessary permissions.
• Regularly review and update authorization groups. As your business needs change, you may need to adjust the permissions granted to different groups.

By following these steps and best practices, you can effectively create and manage custom authorization groups in SAP, ensuring that your users have appropriate access to the system.