Archiving an email in Outlook moves it from your inbox to a separate folder, keeping your inbox organized and free from clutter. Here's how to archive an email in Outlook:
Archiving an Email
- Open the email: Click on the email you want to archive.
- Select the "Archive" button: Look for the "Archive" button in the ribbon at the top of the email window. It usually appears as a folder icon with an arrow pointing down.
- Click the button: Click the "Archive" button to move the email to your archive folder.
Finding Archived Emails
- Navigate to the "Archive" folder: You can access your archive folder by clicking on the "Folders" pane in Outlook and then selecting the "Archive" folder.
- Use the search bar: If you can't find the email you're looking for, use the search bar at the top of the Outlook window to search for keywords in the email's subject or content.
Additional Tips
- AutoArchiving: Outlook offers an auto-archiving feature that automatically moves older emails to the archive folder. You can customize the settings for this feature by going to File > Options > Advanced > AutoArchive.
- Custom Archive Folders: You can create custom archive folders to organize your archived emails further. Right-click on the "Archive" folder and select "New Folder" to create a new folder.
By archiving emails, you can declutter your inbox and easily find emails later on.
