Exporting your Outlook data allows you to save a copy of your emails, contacts, calendar, and other information. This can be useful for backing up your data, transferring it to a different computer, or using it with other programs.
There are two main ways to export Outlook data:
1. Exporting as a .pst File
A .pst file is a personal storage table file that contains all your Outlook data. You can export your entire Outlook profile or select specific folders to export.
Here's how to export your Outlook data as a .pst file:
- Open Outlook.
- Go to File > Open & Export > Import/Export.
- Select Export to a file and click Next.
- Choose Outlook Data File (.pst) and click Next.
- Select the folders you want to export and click Next.
- Choose a location to save the .pst file and click Finish.
2. Exporting Individual Items
You can also export individual items, like emails, contacts, or calendar appointments.
Here's how to export individual items:
- Open the folder containing the items you want to export.
- Select the items you want to export.
- Right-click on the selected items and choose Save As.
- Choose a location to save the exported items.
Remember:
- The .pst file format is specific to Microsoft Outlook.
- You can import a .pst file into another Outlook installation.
- Exporting individual items allows you to save them in other formats, such as .csv or .txt files.
