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How Do I Merge the Same Data in Excel?

Published in Data Management 4 mins read

There are a few ways to merge the same data in Excel, depending on what you want to achieve. Here are some common scenarios:

1. Combining Data from Multiple Cells into One Cell

If you have multiple cells with the same data, you can combine them into a single cell using the CONCATENATE function.

Example:

  • You have data in cells A1, A2, and A3, all containing the same value "Apple".
  • You want to combine them into a single cell, B1.

Formula in cell B1: 

=CONCATENATE(A1,", ",A2,", ",A3)

This formula will display "Apple, Apple, Apple" in cell B1.

2. Merging Rows with Duplicate Data

If you have duplicate rows with the same data in multiple columns, you can use the Remove Duplicates feature.

Steps:

  1. Select the entire range of data you want to clean.
  2. Go to the Data tab.
  3. Click on Remove Duplicates.
  4. In the dialog box, select the columns containing the duplicate data.
  5. Click OK.

Example:

  • You have a list of customers in a spreadsheet, with some duplicate entries.
  • You want to remove the duplicates and keep only unique customer records.

By following the steps above, you can easily remove duplicate rows from your data.

3. Combining Data from Multiple Worksheets

If you have the same data in multiple worksheets, you can use the VLOOKUP function to combine them into a single worksheet.

Steps:

  1. Create a new worksheet for the combined data.
  2. In the new worksheet, enter the data from the first worksheet.
  3. Use the VLOOKUP function to retrieve the corresponding data from other worksheets based on a common identifier (e.g., customer ID).

Example:

  • You have sales data for different months in separate worksheets.
  • You want to combine all the sales data into a single worksheet.

By using VLOOKUP, you can easily retrieve the sales data from each worksheet and combine it into a single sheet.

4. Merging Cells into a Single Cell

If you have multiple cells with different data that you want to combine into a single cell, you can use the Merge & Center feature.

Steps:

  1. Select the cells you want to merge.
  2. Go to the Home tab.
  3. Click on Merge & Center.

Example:

  • You have a table with column headers spanning multiple cells.
  • You want to merge the cells containing the column headers into a single cell.

By using Merge & Center, you can easily combine the cells into a single cell and center the content.

5. Merging Data from Different Sources

If you have data from different sources that you want to merge, you can use the Power Query feature in Excel.

Steps:

  1. Go to the Data tab.
  2. Click on From Other Sources.
  3. Choose the data source you want to import (e.g., text file, database).
  4. Follow the prompts to import the data.
  5. Use the Power Query editor to transform and merge the data.

Example:

  • You have customer data in a text file and order data in a database.
  • You want to merge the data to create a single view of your customers and their orders.

By using Power Query, you can easily import the data from both sources, transform it, and merge it into a single table.

Remember to choose the method that best suits your specific needs and data structure.

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