You can't directly edit a submitted payroll in QuickBooks Online. Once you submit a payroll, it's considered finalized and sent to your employees and the government. However, you can make changes to the payroll by creating a void payroll and then submitting a corrected payroll. Here's how:
Voiding a Payroll in QuickBooks Online
- Navigate to the Payroll section.
- Select the payroll you want to void.
- Click on "Void Payroll".
- Confirm the voiding by clicking "Yes".
Creating a Corrected Payroll in QuickBooks Online
- Navigate to the Payroll section.
- Click on "Run Payroll".
- Select the correct pay date.
- Review and adjust the employee information, deductions, and contributions.
- Submit the corrected payroll.
Important Note: Voiding a payroll will remove the original payroll information from QuickBooks Online. The voiding process will not automatically generate a corrected payroll. You must create a new payroll with the correct information.
Examples:
- If you accidentally entered an incorrect amount for an employee's pay, you can void the original payroll and create a new payroll with the corrected amount.
- If you forgot to include a deduction for an employee, you can void the original payroll and create a new payroll with the deduction included.
Practical Insights:
- It's important to review your payroll before submitting it to ensure accuracy.
- If you need to make changes to a submitted payroll, you should void the original payroll as soon as possible.
- Keep a record of any voided payrolls and the corresponding corrected payrolls.
Solutions:
- If you're unsure how to void a payroll or create a corrected payroll, contact QuickBooks Online support for assistance.
